Cards for the whole team: one brand, one place to manage them
A company with twenty employees usually has twenty versions of the same brand. One ordered cards from a printer three years ago, another designed something nicer for herself, and the three newest have nothing because the minimum order was not worth it. When an outsider meets three of them, they see three companies. The problem looks aesthetic and is really operational.
Where the brand actually breaks
Not in the big design, but in the details: an old version of the logo, a colour taken from a screenshot, a job title worded differently by each person, and an office address that changed and still appears on half the team's cards. With paper there is no way to fix that without reordering, so nobody fixes it. Digitally, correcting one template reaches everyone.
How it works when it is done properly
The model we offer is central management by the account owner: one brand template that sets the visual language, a card per employee with their own details, and every card under the same company address. Adding employees is done by importing a file rather than one at a time, and publishing or switching off has a bulk action.
- One template: colours, logo and style are decided once and shared by everyone.
- File import: an employee list goes in at once, with no typing twenty times.
- A consistent address: every card under the company's address, which reads as an organisation rather than a collection.
- Control over publishing: you can publish, return to draft or archive a whole group of cards.
And what happens when someone leaves
This is the question that separates an orderly solution from a collection of cards. With paper, the cards of whoever left keep circulating with your logo on them and no way to stop it. When the card is digital and managed from the company account, it can be switched off the moment the employee leaves, and the link stops presenting them as your representative. For sales teams and customer-facing roles that is not a technical detail.
Why it matters most to sales teams
A salesperson meets dozens of people a month, and every one of those meetings is an opportunity lost if there is no easy way to leave details and get an enquiry back. Every card has its own enquiry form, so a lead arriving through a particular representative's card reaches that representative rather than a general inbox, and you can see views and actions per card. That turns the card from an image item into a tool you can measure.
Where to start
You do not have to start with the whole organisation. The practical route is to begin with the team that meets outsiders most, usually sales or business development, and expand once the template has proved itself. The full detail of what exists today for organisations is on the for companies page, and every card can also connect to a physical NFC card with a consistent team design.
One consistent card for the whole team
Open an account, build one brand template and import the employee list from a file.
Details for companiesFrequently asked questions
Does every employee need their own account?
No. The model is management by the account owner: all the cards sit under one company account and are created and updated from there. That is also what makes it possible to switch a card off the moment an employee leaves.
Can I import an employee list from Excel?
You can import a CSV file, which is the format Excel and Google Sheets both export with one click. That is how many cards get created at once instead of typing each one.
What if an employee wants to change something on their card?
The change is made from the account that manages the cards. That is a deliberate choice: it is what keeps the brand consistent and stops versions nobody approved.
Is this different from a card for a freelancer?
The card itself is similar; the difference is management: a shared template, bulk import, actions across several cards and one company address. A freelancer does not need that layer, an organisation does.
The SimplyCard team
Digital business card specialists
We build SimplyCard, a simple way for small businesses to create a professional digital business card. We write about first impressions, practical marketing and turning introductions into customer enquiries.